By-LawsARTICLE I – MEMBERSHIP AND DUES/FEES Section 1 Annual NEACRAO membership status will run from July 1 until June 30th of the following year. Section 2 The annual institutional membership dues and all conference registration fees shall be voted on and approved by the Executive Board no later than April 1. Section 3 The deadline to renew membership will be September 1 of each year. Any member institution which fails to pay its annual membership dues by the deadline will be considered lapsed and subject to removal from the NEACRAO membership roster. Institutional memberships will be renewed upon receipt of membership dues. ARTICLE II – MEETINGS Section 1 The Association shall hold an annual meeting each year that does not conflict with the annual meeting of AACRAO. The location and date shall be voted on and approved by the Executive Board. In the case of emergency, the President or President-Elect may call a vote to advance, postpone or omit an Annual Meeting or other NEACRAO event. The annual meeting may be held remotely or with a remote option as necessary. Section 2 The Executive Board will meet monthly on a day and time determined by the Board. The NEACRAO Council will meet, at a minimum, quarterly. Board and Council meetings may be held virtually and the recordings will be accessible by any person in the membership in good standing. Section 3 The Executive Board will follow Robert’s Rules of Order and a quorum will be required to pass any voting item. ARTICLE III – ELECTIONS Section 1 Nominations for all elected officers of NEACRAO may be made by any NEACRAO member in good standing. Section 2 The President-Elect shall be nominated from the membership who have served on the Executive Board within the last three years. Section 3 Nominations for officers of NEACRAO must be submitted in writing to the Secretary. Nominations must include the nominee’s consent to serve if elected. The Secretary shall compile and publish the initial slate of nominees on the Association website and in the Association communication in the fall, no later than thirty (30) days prior to the Annual Meeting. Section 4 Elections shall be conducted at the Annual Business Meeting of the Association. Additional nominations from the floor will be accepted at the time of election, provided the nominee consents to serve if elected. Section 5 A majority of those members present and voting at the Annual Meeting shall elect the officers of the Association. ARTICLE IV – ROLES AND TERMS OF OFFICE Section 1 Executive Board & Council Positions A. Executive Board
Section 2 Vacancies A. President & President Elect In the event of a vacancy in the office of the President, the President-Elect will immediately succeed to the Presidency and will subsequently serve the terms for which they were elected. In a case where the President-Elect succeeds the president due to an unexpected vacancy, the President-Elect role will not be backfilled. In the event that both the President and President-Elect position are unexpectedly vacant, the Executive Board may appoint a current and willing NEACRAO Council member to assume those responsibilities, or may appoint another person from the eligible membership, to serve the remainder of the term. B. Treasurer & Treasurer Elect In the event that the Treasurer position becomes vacant, the Treasurer-Elect will immediately succeed to the Treasurer position and will subsequently serve the terms for which they were elected. In a case where the Treasurer-Elect succeeds the Treasurer due to an unexpected vacancy, the Treasurer-Elect role will not be backfilled. In the event that both the Treasurer and Treasurer-Elect position are unexpectedly vacant, the Executive Board may appoint a current and willing NEACRAO Council member to assume those responsibilities, or may appoint another person from the eligible membership, to serve the remainder of the term. C. Executive Board Positions In the event of a vacancy in any of the other Executive Board positions, the Executive Board may appoint a current and willing NEACRAO Council member to assume those responsibilities, or may appoint another person from the eligible membership, to serve the remainder of the term. D. Other Vacancies In the event that a situation arises which is not covered by the succession process outlined above, the Executive Board may appoint a current and willing member to fill the vacancy. E. Multiple Positions NEACRAO Council members may only serve one position at any given time, with the exception of the President-Elect should the President step down. In the event that a vacancy cannot be filled, Council members may be asked to assist with duties of the vacant position(s). ARTICLE V – NATIONAL ASSOCIATION The New England Association of Collegiate Registrars and Admissions Officers shall be represented at the Annual Meeting of the American Association of Collegiate Registrars and Admissions Officers by its official delegate. The official delegate shall be the President or someone designated by the President. ARTICLE VI – COMMITTEES Section 1 NEACRAO shall maintain the following standing committees: Conference and Meeting Management; Local Arrangements; Vendors; Event Registration; and Member Relations. Additionally, the President may appoint ad hoc committees to further the work of the association. Section 2 The President, with the approval of the Executive Board, shall appoint each committee chairperson as well as committee members. Committee Chairs have a two year appointment and committee member appointments are made for one year commencing at the Annual Meeting. Section 3 The President, with the approval of the Executive Committee, shall appoint Chairs and members of ad-hoc committees as are needed to carry out the activities of the Association. ARTICLE VII – FISCAL YEAR The fiscal year of the association shall extend from July 1 through June 30. ARTICLE VIII – AMENDMENTS These bylaws may be amended at any Annual Meeting by majority vote of the members present and voting, provided that notice of the proposed amendment has been sent to the members at least one month in advance of the meeting. An amendment not thus proposed in advance may be adopted by a two-thirds vote of the members present and voting. Voted and approved by the membership November 6, 2025. |